SWAKLIMA CC 2000/048236/23

SECTION 51

Index		Page
1.	Introduction	1
2.	Contact details	2
3.	Guide in terms of Section 10 of the Act	2
4.	Notice(s) in terms of Section 52(2) of the Act	3
5.	Information/Documents available in accordance with other legislation	3
6.	Information/Documents in terms of the Act	4
7.	Other information	5
8.	Availability of the Manual	5

1. Introduction

The aim of the manual is to assist potential requestors as to the procedure To be followed when requesting access to information/documents from Swaklima cc as contemplated in terms of the Act.
The manual may be amended from time to time and as soon as any amendments have been finalized, the latest version of the manual will be made public.
Any requestor is advised to contact Mr. HA Irle should he/she require any assistance in respect of the utilization of this manual and/or the requesting of information/documents from Swaklima cc.
The following words will bear the following meaning in this manual:

“The Act“	shall mean the Promotion of Access to Information Act, Nr 2 of 2000, together with all relevant regulations published;
“The/this manual“	shall mean this manual together with all annexures thereto as available at the offices of Swaklima cc from time to time;
“Swaklima cc“	shall mean Swaklima cc, structured as a Close Corporation which renders Airconditioning and refridgeration sales, installations and repairs.
“SAHRC“	shall mean the South African Human Rights Commission;
“Information Officer“	Mr. HA Irle has been appointed as the Information Officer of Swaklima cc, to whom all requests for information in terms of the Act should be addressed.

2. Contact Details (Section 51(1)(a) of the Act

Name of Body:	Swaklima cc
Partner and appointed Information
Officer:	Mr. HA Irle
Address:	7 Trust Ave, Witkoppen Ext 3 Fourways, 2055 South Africa
Postal address:	P.O Box 1052 Fourways, 2055 South Africa
Tel no:	011 7052437
Fax no:	011 4677423
E-mail address:	info@swaklima.com
Website address:	http://www.swaklima.com/

3. Guides in terms of Section 10 of the Act (Section 51(1)(b) of the Act)

In terms of Section 10 of the Act, a guide will be compiled by the South African Human Rights Commission containing such information as may Be required by a person who wishes to exercise any right contemplated in the Act. The guide will be made available in all official languages by the SAHRC and is obtainable from the SAHRC.
Contact details of the South African Human Rights Commission are as follows:
P/A A Unit
The Research and Documentation Department
Private Bag 2700
Houghton, 2041
South Africa

Tel no: +2711 484 8300
Fax no: +2711 484 0582 / 1360
Website: http://www.sahrc.org.za/
E-mail: pa/a@sahrc.org.za

4. Notices in terms of Section 52(2) of the Act (Section 51(1)© of the Act)

At this stage no notice(s) has/have been published.

5. Information/Documents available in accordance with other legislations
    (Section 51(1)(d) of the Act)

Swaklima cc keeps information/documents in accordance with the following legislation (please note that this is not an exhaustive list):

• Insolvency Act Nr. 24 of 1936 (Sections 134 & 155)
• Pension Funds Act Nr. 24 of 1956
• Income Tax Act Nr. 58 of 1962 (Section 75)
• Companies Act Nr. 61 of 1973
• Copyrights Act Nr. 98 of 1978
• Act of Public Accountants and Auditors Nr. 80 of 1990
• Regional Services Councils Act Nr. 109 of 1985
• Value Added Tax Act Nr. 89 of 1991 (Section 65)
• Occupational Health and Safety Act Nr. 85 of 1993
• Compensation for Occupational Injuries and Diseases Act Nr. 130 of 1993 (Section 97)
• Labour Relations Act Nr. 66 of 1995
• Basic Conditions of Employment Act Nr. 75 of 1997 (Section 31)
• Employment Equity Act Nr. 55 of 1998 (Section 26)
• Skills Development Act Nr. 97 of 1998
• Medical Schemes Act Nr. 131 of 1998
• Skills Development Levies Act Nr. 9 of 1999
• Unemployment Insurance Act Nr. 63 of 2001
• Usuary Act Nr. 79 of 1968
The above records, in so far as it being of a public nature, are available Automatically without a person having to request access thereto in terms of the Act, as envisaged in section 52.

6. Information/Documents held by Swaklima cc in terms of the Act
    (Section 51(1)(e) of the Act)

Swaklima cc holds the information/documents listed herein below:

• Details relating to the operational, commercial and financial interests of Swaklima cc
• Client data base (commercial and financial information, information on contemplated, existing and past financial information, information on agreements)
• Standard employment contracts
• Swaklima cc personnel report
• Human Resources (personal information of past, present and prospective employees and partners/ directors)
• Insurance policies

The Swaklima cc Website address is www.swaklima.com and it is accessible to anyone with access to the internet. It contains a profile on Swaklima cc, it's contact details, services rendered and fields of expertise and it's professional staff.
It is recorded that any and all information/documents requested pertaining to the aforesaid shall only be made available to a requestor subject to the provisions of the Act. None of the information held by Swaklima cc is automatically available without a person having to request access in terms of and subject to the provisions of the Act.
A request for information should be in the prescribed form, addressed to the Information Officer and submitted against payment of the prescribed fee.

7. Other Information (Section 51(1)(f) of the Act)

The Minister of Justice and Constitutional Development has to date not published any regulations in terms of this section.

8. Availability of the manual (Section 51(3) of the Act)

8.1 This manual is available for inspection at the offices of Swaklima cc free of charge.8.2 Copies of the manual may be obtained, subject to the prescribed fees, at the offices of Swaklima cc.8.3 The manual can also be accessed on the website of the SAHRC (http://www.sahrc.org.za/) and Swaklima cc (http://www.swaklima.com/) and will be published in the Government Gazette.

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